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Policy Title: PCI DSS Compliance and Cybersecurity Policy
Effective Date: [Insert Date]
Policy Owner: [Insert Name/Title]
Review Date: [Insert Date]
- Purpose
This policy aims to define and implement procedures for compliance with the Payment Card Industry Data Security Standard (PCI DSS) Version 4.0. This policy aims to ensure the protection of payment card data and maintain the highest level of security for cardholder information.
- Scope
This policy applies to all [Company Name] employees, contractors, and third-party service providers of [Company Name] who handle or have access to payment card data or systems processing, storing, or transmitting such data. It covers all the organization’s relevant systems, networks, and physical locations.
- Policy Statement
[Company Name] is dedicated to adhering to PCI DSS Version 4.0 requirements to protect cardholder data from unauthorized access and breaches. This policy outlines the necessary controls and practices to achieve and maintain PCI DSS compliance.
- Definitions
- PCI DSS: Payment Card Industry Data Security Standard, a set of security standards designed with the purpose of protecting payment card information.
- Cardholder Data (CHD): Payment card information, including Primary Account Number (PAN), cardholder name, expiration date, and service code.
- Sensitive Authentication Data (SAD): Data used to authenticate payment card transactions, including magnetic stripe data, CVV2/CVC2, and PINs.
- Controlled Environment: An area where access and activities are strictly managed to ensure cardholder data security. PCI DSS Version 4.0 Compliance Requirements are as follows:
1. Build and Maintain a Secure Network and Systems:
- Implement and maintain a firewall to protect cardholder data and restrict unauthorized access.
- Do not use vendor-supplied defaults for passwords or other security parameters.
- Configure security settings based on best practices and organizational needs.
2. Protect Cardholder Data:
- Use strong encryption to protect cardholder data at rest and in transit.
- Ensure encryption algorithms and critical management practices are up-to-date and compliant with industry standards.
- Mask PAN when displaying it to ensure it is not visible beyond the last four digits where necessary.
3. Maintain a Vulnerability Management Program:
- Deploy and regularly update anti-virus and anti-malware solutions to protect systems from threats.
- Implement a patch management process to update software and address vulnerabilities regularly.
4. Implement Strong Access Control Measures:
- Limit access to cardholder data on a need-to-know basis.
- Implement role-based access controls and review access permissions regularImplement robust authentication methods for accessing systems handling cardholder data.
- Utilize multi-factor authentication where applicable.
5. Monitor and Test Networks:
- Implement logging and monitoring systems to track and analyze access to network resources and cardholder data.
- Ensure logs are maintained and reviewed regularly.
- Regular penetration tests and vulnerability scans must be conducted in order to identify potential security weaknesses in the network and systems and address them.
6. Maintain an Information Security Policy:
- Develop, maintain, and distribute an information security policy addressing the security requirements for cardholder data protection.
- Ensure the policy is reviewed and updated as needed.
- Roles and Responsibilities
- Compliance Officer: Oversees PCI DSS compliance efforts, ensures adherence to security practices, and acts as the primary point of contact for compliance-related issues.
- IT Security Team: Implements and maintains technical controls, conducts vulnerability assessments, and monitors network security.
- Employees and Contractors: Adhere to security policies and procedures, participate in training programs, and report any security incidents or concerns.
- Training and Awareness
- All employees will be provided with initial and ongoing training on PCI DSS requirements and the importance of protecting cardholder data and data security best practices.
- Employees will be informed of any updates to this policy and provided with additional training as needed.
- Incident Response
- Maintain a formal incident response plan to address data breaches or security incidents.
- A formal incident response plan will be maintained to address any potential data breaches or security incidents involving cardholder data.
- The plan includes procedures for identifying, containing, and mitigating incidents, as well as notifying affected parties and regulatory bodies as required.
- All security incidents must be reported promptly to the Compliance Officer and documented according to the incident response plan.
- Policy Review and Updates
- This policy will be reviewed at least annually or more frequently if significant changes occur in PCI DSS requirements, organizational structure, or technology.
- Any significant updates to this policy will be communicated to all employees and relevant stakeholders.
- Enforcement
- Compliance with this policy is mandatory. Compliance will be monitored through regular audits and assessments. Non-compliance to this policy will result in disciplinary actions, including termination of employment or contracts.
- [Company Name] reserves the right to perform internal and or external audits to ensure adherence to this policy and PCI DSS requirements.
Reference
Payment Card Industry Data Security Standard Requirements and Testing Procedures Version 4.0
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